Technological advances are increasingly entering the marketplace to solve for every archaic and physical process, moving society towards a more efficient world. The technological revolution has changed how organizations and enterprises do business — creating processes and capabilities far beyond what we could’ve imagined a hundred years ago. Yet, with the number of technological solutions in the marketplace it can be difficult to navigate choosing the right partner for your organization. Corporate mail solutions, specifically, have been making waves in the way that many big businesses handle their mail and most of the companies that provide this service are hoping to help as many companies as possible go paper-free.
The Costs.
Running a business is an incredibly expensive venture. You need to pay for employees, insurance, product, space, and much more. Physical mail contains a number of hidden costs, all of which can be alleviated with a digital mail solution.
Some of physical mail’s hidden costs include the sorting and the distribution of said mail, which includes hefty transportation costs. Moving this labor elsewhere within your organization can contribute to huge cost savings and efficiencies for your organization.
Secondly, physical mail requires some way to store it. Physical files can take up a lot of space, and you always run the risk of simply running out of ways to file all of the mail you get. There are companies that specialize in both storing and shredding unwanted corporate documents and mail, but then you’re just spending money on yet another service.
By using corporate mail solutions like a digital mailroom you only need to pay for one service. They’ll sort through all of your mail, scan it and distribute it into a secure environment. This not only saves you from needing to store paper but makes the destruction easier because it’s a lot easier to wipe a hard drive once a computer is totally out of commission than to get mounds and mounds of mail shredded every month.
Efficiency.
The money saved using corporate mail solutions isn’t the only reason why these services are starting to gain traction. They also help with efficiency. It takes a lot of time to open mail piece after mail piece so you can determine what is important and what isn’t. Whether you take care of this yourself or you pay someone to, there are many other things that more than likely need to be done during that time.
By using a digital mailroom you receive your paper mail in a company email and that is considerably quicker than searching through paper mail. Using an email inbox to receive your paper mail like this also allows you to search keywords to locate a specific mail piece you need for a meeting.
The New Corporate Mail Solution That’s Making Waves.
Technology will seemingly always improve, assuming that we have the raw materials to make it happen. Corporate mailings seem to be one of those things that have largely been left in the 1990s, but fortunately, the technology that’s been available for years is finally being put to good use to solving the age-old issue of what to do with all of the physical mail, and how to streamline the process. Many people hope that one day we’ll be able to move past paper mail entirely so we can be a little eco-friendlier, but only time will tell if things progress that far.
