Many large corporations receive hundreds of pieces of mail each day. Corporate mail remains a critical component of workflows, as some consumers still prefer physical assets to digital.
Processing and distributing mail between multiple office locations and across cities can be a laborious task. The reason why corporate mail solutions are so valuable is that they have the ability to transform all of the headaches of mailroom duties from time-consuming labor, to a centralized digital mailroom that can cut costs and reduce the amount of time that it takes to facilitate a non-centralized mail solution.
Table of Contents
What is a Corporate Mail Solution?
A corporate mail solution is a third-party mail solution that receives, processes, encrypts and distributes paper mail accurately and efficiently. Instead of having a dedicated mailroom for each office site, corporate mail solutions provide a centralized mailroom where all of the mail is received. The centralized mailroom will sort, scan, and electronically deliver mail to the people, or departments that it is meant for. The bulk of the paper mail will either be securely stored or shredded and disposed of.
Corporations that have multiple offices and job sites can benefit from having a centralized mailroom because it pulls the stress of the mail from the company into one central location that is handled by a secure, professional team base.
How Corporate Mail Solutions Save Time
The amount of time and energy that it takes for a company to receive, process, and deliver paper mail from a mailroom to the recipients calls for a whole department that is dedicated to processing the mail. Many businesses can’t afford to create a mailroom, so they have employees that have other responsibilities, tackle the mail.
Even in the event that the company does have a mailroom, and the staff to operate it, how many hours are being spent to process the mail? Hiring a third-party to receive all of the mail off-site will free up tons of resources and hours that could be spent on more productive aspects of the company’s time.
How Corporate Mail Solutions Save Money
If you calculate the time and resources that it takes to hire staff and purchase equipment that will handle all of the mail on a daily basis throughout the entire corporation, including every branch, you might be surprised at how much money is being spent. A corporate mailroom solution will alleviate the need for individual mailroom costs by bringing the entire mail processing system into one place. The offset in costs could range from supporting a team of fully burdened employees to saving several hours per day for labor costs, and everything in between. Say, for example, you have a corporation that has 30 offices nationwide. If each of those offices has 10 employees that are dedicated to tending to the mailroom needs of every office, the costs to maintain the mail could be astonishing. When you transform all of the 30 mailrooms into one, you cut a huge chunk out of costs.
Corporate Mail Solutions are the Way To Go
Aside from the benefits of saving money and time, implementing a centralized mail solution keeps employees safe by cutting down on the spread of germs. By using a secure, professional, third-party to handle the paper mail off-site you cut costs, keep employees safe, and can conveniently digitize your whole mailroom platform. Workers will be able to access, respond to, and take action on mail from anywhere in the world that there is an internet connection. By looking at modern trends, and seeing that the business world is going digital, you can clearly see that having a corporate mail solution is one of the best things you could do for your company.
